Journal Entries Overview

Available Commands

Queries

• Retrieve Journal Entries - Get paginated list of journal entries with filtering
• Retrieve Journal Transactions - Get grouped journal transactions
• Retrieve Journal Transaction By ID - Get single transaction with all entries

Commands

• Post Journal Entry - Create manual journal entries with validation
• Reverse Journal Transaction - Reverse existing journal transactions

Key Features

• Double-Entry Accounting: All entries must balance (debits = credits)
• Multi-Currency Support: Post entries in different currencies
• Branch-Level Tracking: Track entries by branch
• Audit Trail: Complete history of postings and reversals
• Flexible Filtering: Filter by date, GL code, currency, branch
• Reversal Support: Reverse incorrect entries with audit trail

Integration Notes

Journal Entry Types

Value	Description	Normal Balance
1	Debit	Asset, Expense accounts increase
2	Credit	Liability, Equity, Income accounts increase

Account Types

ID	Type	Examples
1	Asset	Cash, Receivables, Fixed Assets
2	Liability	Payables, Loans, Accruals
3	Equity	Capital, Retained Earnings
4	Income	Interest Income, Fees
5	Expense	Salaries, Rent, Utilities

Transaction Types

ID	Description	Usage
1	Manual Journal Entry	User-posted adjustments
2	Automated Entry	System-generated postings
3	Reversal	Reversal of previous entry

Best Practices

1. Always Balance Entries: Ensure debits = credits before posting
2. Use Meaningful References: Include dates, departments, or invoice numbers
3. Add Detailed Notes: Explain the business reason for manual entries
4. Review Before Posting: Double-check GL codes and amounts
5. Document Reversals: Always provide clear reversal reasons
6. Use Filters Wisely: Narrow date ranges and use specific GL codes for faster queries
7. Export for Audit: Use isExport: true for comprehensive audit trails